Oral Presentation Guidelines
CONTRIBUTED oral presentations are 15 minutes in length, which includes 4 minutes for questions.
INVITED presentations are 30 minutes in length, which includes 6 minutes for questions.
Due to the many parallel sessions and the need for attendees to move between sessions, the Session Moderators will strictly adhere to the schedule. You must plan your presentation so that you finish within your allotted time and the session stays on schedule.
The conference will provide Windows laptop computers, screens, microphones, and projectors in all session rooms, as well as an HDMI connection from the podium to the projector. We encourage you to use the system and test your presentation on our equipment in the Presenter’s Preview Room before your talk. Please allow ample time for this; preferably the day before you are scheduled to present – not immediately before your talk. If you are using the conference-provided computer, please load your presentation onto this computer at least five minutes before the start of the session or during a session break.
In deference to all our presenters, it is important that personal computer/projector compatibility issues be worked out well in advance of your presentation. Please note that PowerPoint is the recommended presentation software-the preferred format is 16:9; you may use 4:3 but there will be black space above and below your presentation on some of the screens. The projector should be compatible with both PCs and Macs; however, please bring any necessary adapters/dongles as well as a copy of your presentation on a flash drive as a backup.
IMPORTANT PHOTO POLICY NOTE: While AVS maintains a No-Photo policy, we recognize that many attendees are eager to share their experiences at AVS 71 on social media. This can often create confusion around when it is appropriate to take photos or post content online. As it is not feasible for session moderators to monitor this activity comprehensively, we kindly request that all presenters clearly indicate their photo policy on the first slide of their presentation. Additionally, we ask that you verbally communicate your preferences to the audience at the beginning of your talk. Given that many presenters include QR codes or actively encourage social sharing, it is important to ensure clarity. Clearly stating your preferences helps avoid misunderstandings and supports a respectful environment for all presenters.
Poster Presentation Guidelines