AVS is pleased to offer special rates at the following downtown Charlotte hotels.
Keep in mind that reserving a room in this convention block helps AVS meet its financial commitments to the host city and retain lower registration fees as well as a high-quality conference with the features and services you are accustomed to. Reservations open June 16, 2025, and close August 18, 2025.
Due to limited space, we recommend booking as early as possible to receive this special rate—please note that once the reserved room block is full, the room availability and rate are not guaranteed and may vary.
Conference Hotels
The Charlotte Westin is not available in the AVS 71 housing block due to a dispute AVS had with the hotel following AVS’s cancellation of the 2021 AVS Symposium. As the Charlotte Westin set unacceptable requirements for rebooking, AVS was unable to do business with the Charlotte Westin as a result.
| HOTEL |
DISTANCE |
RATE |
| Hilton Charlotte Uptown – (Headquarters) 222 East 3rd St. Charlotte, NC 28202 |
1 Block | $249.00 |
| Embassy Suites Charlotte Uptown 401 East Martin Luther King Jr. Charlotte, NC 28202 |
.5 Block | $199.00 |
| Hampton Inn Charlotte – Uptown* 530 E. Martin Luther King Jr. Blvd Charlotte, NC 28202 |
1 Block | $164.00 |
| Hilton Garden Inn Charlotte – Uptown* 508 E. Martin Luther King Jr. Blvd Charlotte, NC 28202 |
$174.00 | |
| Hyatt Place Charlotte Downtown* 222 South Caldwell St. Charlotte, NC 28202 |
$244.00 |
*A limited number of Government room rates may be available on a first-come, first-serve basis. If you don’t see a Government rate, please call the hotels directly to request a room in their Government block.
Hotel Cancellation Policies
Attendee Hotel Cancellation
Attendee Hotel Cancellation Policy
Reservations can be cancelled without penalty up to three business days (72 hours) prior to the day of arrival. NOTE: Failure to arrive on your confirmed arrival date will result in one night’s room & tax charged to the credit card provided and your entire reservation will be cancelled. A credit card is required to guarantee your reservation.
Cancellations or changes can be made via the website or via e-mail, avs@maritz.com until 5:00 pm EST on August 18, 2025. Please contact the hotel directly starting September 10, 2025, for all cancellations and changes. Please do not call the hotel prior to September 10, 2025, as the hotel may not have record of your reservation.
Exhibitor Hotel Cancellation
Exhibitor Hotel Cancellation Policy
Due to hotel stipulations, a minimum number of blocked rooms must be utilized by the AVS; therefore, the FINAL day to cancel your reservation without penalty is 5:00 pm EST on August 25, 2025. Reservations cancelled AFTER 5:00 pm EST on August 25, 2025, will be assessed a cancellation fee equal to one night’s room and tax per reservation. NOTE: The reservation cancellation fee is in addition to any hotel charges you may incur. If you cancel directly with the hotel, you will still be charged the cancellation fee. You are also subject to your individual hotel’s cancellation policy. The hotel requires cancellation of five business days prior to the day of arrival. Failure to arrive on your confirmed arrival date will result in one night’s room and tax charged by the hotel to the credit card provided and your entire reservation will be cancelled.
A credit card is required to guarantee your reservation. Cancellations and changes can be made via the website or via e-mail, AVS.exh@maritz.com until 5:00 pm EST on August 25, 2025. Please contact the hotel directly starting September 10, 2025, for all cancellations and changes. Please do not call the hotel prior to September 10, 2025, as the hotel may not have record of your reservation.
Conference Venue
Charlotte Convention Center
501 S College St.
Charlotte, NC 28202
Directions:
Centrally located in the Queen City’s Uptown, the Charlotte Convention Center is easily accessible from Interstate 85, Interstate 77, and U.S. Highway 74. Plus, with the building’s two entrances, College Street and East Martin Luther King Jr. Boulevard, you can find convenient parking in a garage or lot close to or connected to the Convention Center.
Centrally located in the Queen City’s Uptown, the Charlotte Convention Center is easily accessible from Interstate 85, Interstate 77, and U.S. Highway 74. Plus, with the building’s two entrances, College Street and East Martin Luther King Jr. Boulevard, you can find convenient parking in a garage or lot close to or connected to the Convention Center.
Parking:
Parking is available at prevailing rates in the NASCAR Hall of Fame Parking deck adjacent to the Charlotte Convention Center. Parking for guests with disabilities is also available here, but they must display proper state identification. Drivers may drop off and pick up passengers with mobility issues at the Martin Luther King Jr. Boulevard entrance of the building. Parking Options Map
Cleanliness and Safety:
GBAC STAR FACILITY ACCREDITATION
The Charlotte Convention Center has received the Global Biorisk Advisory Council® (GBAC) STAR™ Facility Accreditation, making it one of the first facilities in North Carolina to earn this distinction. The GBAC STAR™ accreditation program is the cleaning industry’s only outbreak prevention, response, and recovery accreditation. Under the guidance of GBAC, the Charlotte Convention Center has implemented the most stringent protocols for cleaning, disinfection, and infectious disease prevention and demonstrated compliance with and commitment to the program’s 20 core elements. Program elements range from standard operating procedures and risk assessment strategies to personal protective equipment (PPE) and emergency preparedness measures. For more information, visit gbac.org.
Accessibility:
The Charlotte Convention Center is committed to providing a comfortable and accessible experience for all guests. Explore the available resources to make the most of your time at the convention center.
Childcare:
Options for childcare in the Charlotte area may be found at Care.com. Please Note: AVS and the Charlotte Convention Center make no representation, warranty, or guarantee as to, and shall not be responsible for, the suitability of these providers.
Luggage Storage:
Should you need to store any luggage upon your arrival/departure to/from the Convention Center, you may leave it at the AVS Registration Desk or in the Event Office.
Nursing Mothers:
AVS will provide a private room for nursing mothers. Arrangements should be made in advance, by contacting Della Miller, della@avs.org.
Recycling:
The Charlotte Convention Center offers clear beverage cups that are made from a biodegradable corn material (PLA), and biodegradable coffee cups from a leading green company.
We recycle aluminum, batteries, cardboard, glass, lightbulbs, paper, pallets, plastic and toner cartridges.
Printing Nearby:
The UPS store located in the Charlotte Convention Center provides business services in-house including high-speed digital copy services, large-format printing, shipping, receiving, fax, and printing services. Comfortable computer workstations are available.
- Hours: Monday-Friday 9 a.m.-5 p.m. and Saturday 11 a.m.-2:00 p.m.
E-mail: store6958@theupsstore.com
Phone: 704-339-6036
Website: https://locations.theupsstore.com/nc/charlotte/501-s-college-st - Location: 501 S College St, Charlotte, NC 28202
LOCATED NEAR COLLEGE ST. ENTRANCE. Train Station: 3rd Street / Convention Center. Enter the building through South College St. (East M.L.K. Jr Blvd and Brooklyn Village Avenue).
Restrooms:
All bathrooms are ADA accessible and there are men’s, women’s, and family restrooms throughout the facility.
Transportation
Charlotte Douglas International Airport:
Charlotte Douglas International Airport (CLT) is ranked among the top 10 busiest airports in the world, averaging 1,600 daily aircraft operations. CLT serves approximately 178 nonstop destinations around the globe and welcomes more than 50 million passengers annually (CLT Fast Facts). CLT offers free Wi-Fi throughout the terminal, added charging stations, and increased currency exchange hours.
Charlotte Douglas International Airport (CLT) is ranked among the top 10 busiest airports in the world, averaging 1,600 daily aircraft operations. CLT serves approximately 178 nonstop destinations around the globe and welcomes more than 50 million passengers annually (CLT Fast Facts). CLT offers free Wi-Fi throughout the terminal, added charging stations, and increased currency exchange hours.
Just 7 miles away, it only takes about 15 minutes to get from Charlotte Douglas International Airport to the Charlotte Convention Center, and there are multiple cost-effective ways to do so.
Public Transportation:
For a one-way trip to or from Uptown, taxis cost a flat rate of $25 and a hybrid-electric Sprinter Bus Service costs $2.20. Ride-share services from Uber and Lyft are also available, with designated meeting locations at baggage claim.
About Charlotte
Charlotte’s Center City is the most vibrant downtown in the Southeast. It is a walkable, bikeable, and transit-oriented community with a pulse and vitality rich in culture. Offering a rich tapestry of urban neighborhoods filled with amenities, find yourself within walking distance of 350-plus places to eat or drink – with tons of outdoor seating, 23 galleries and museums, and nine performing arts venues. Uptown is at the center of it all—a place where business strength intersects with quality of life, where tradition meets innovation on every corner, and there is always something happening. South End – Charlotte’s design district – is where retro mixes with contemporary. This thriving neighborhood is home to craft breweries, funky galleries, and unique restaurants, which can all be seen while taking a stroll along the Charlotte Rail Trail to discover some of the city’s best shopping, dining, and public art. While in Charlotte, also do not miss the 7th Street Public Market, Nascar Hall of Fame, Carowinds Amusement Park, U.S. National Whitewater Center, TopGolf, and many other attractions.
Climate:
Carolina blue skies can be seen year-round in Charlotte. With an annual average temperature of 61.5 degrees, weather in the Queen City is fair and mild. The changing leaves of autumn in Charlotte’s dense tree canopy provide a stunning backdrop for the city skyline. Mild temperatures in the 60s stick around throughout fall and encourage people to enjoy the outdoors as the days grow shorter.
Things to Do:
Explore Uptown! Uptown is home to serene parks, world-class arts attractions, exciting pro-sports venues and rows of restaurants. Named for the elevated geographical positioning of the district’s center at the intersection of Trade and Tryon Streets, Uptown has historically been Charlotte’s hub for commerce, dating back to the trade routes of the Catawba tribe. Today, Uptown’s footprint is continuously expanding, beckoning businesses from across the globe while supplying space for local purveyors to set up shop.
Inclusion: Discover and Value Our Differences
The Charlotte Regional Visitors Authority (CRVA) embraces a dedicated, long-term commitment to celebrating the unique differences that make us stronger. Our goal is to authentically represent the diverse faces that shape Charlotte’s character and strengthen its unity. As trusted stewards of our city’s treasured assets and champions of our region’s boundless potential, we are intentional in leveraging diversity and inclusivity in fulfilling our mission – both with the CRVA and throughout the community. We achieve this through a range of programs and strategic initiatives that reflect our expansive approach to inclusivity.